Boston Bar Association/Boston Bar Foundation
Director of Finance & Administration

Fast-paced professional association of lawyers and its affiliated foundation seek energetic, innovative and team-oriented Director of Finance & Administration. This position is responsible for managing: all financial operations and systems, including budgeting and forecasting; audits, monthly reporting to governing boards and committees, grants and restricted and unrestricted investments; benefits, payroll, policies and procedures; information technology systems; and contract and vendor relations.

The ideal candidate is a non-profit finance professional who wants an opportunity to step up to take on a greater professional challenge and utilize his or her skills to help meet the business needs of an evolving organization. We are looking for someone who shares our passion for access to justice, community service, professional education and the rule of law.

Candidate should have: a Bachelor's degree in accounting, an MBA or equivalent experience, and 5+ years’ experience in financial management and accounting; proven effectiveness leading professionals in finance and accounting; and excellent communications skills.

Interested candidates should email a resume, as well as a cover letter explaining their qualifications and interest in the position.

POSITION DESCRIPTION

TITLE:                   Director of Finance & Administration

DEPARTMENT:      Finance & Administration

REPORTS TO:       Executive Director

POSITION
SUMMARY:            Oversee all accounting and financial operations, information technology systems, payroll functions and vendor and contractor relationships.

SUPERVISORY RESPONSIBILITIES:

Database & Information Systems Manager, Office Manager, General Ledger Accountant, Accounts Payable Accountant, Invoicing & Accounts Receivable Assistant

RESPONSIBILITIES:

Financial Management

  • Oversee timely and accurate preparation and processing of all financial transactions including the preparation, distribution and explanation of BBA and BBF financial statements and reports to program directors and governing boards.
  • Provide leadership in the development, presentation, implementation and monitoring of BBA and BBF annual operating and capital budgets. Provide staff with financial information and reports on guidance Manage excess operating cash by investing in appropriate investment vehicles to obtain maximum return within established risk criteria.
  • Coordinate annual audit process and provide all necessary schedules to support process.
  • Establish and maintain internal controls for receipt of revenue, costs and expenditures.
  • Ensure compliance with restrictions for receipts and expenditures of gifts and grants, as well as with conditions and agreements with grantees.
  • Serve as liaison to BBA/BBF Joint Finance Committee, BBF Investment Committee, BBA/BBF Joint Audit Committee and BBF Grants Committee.

Administration Management

  • Oversee the Database & Information Technology Manager who handles the maintenance and development of information technology software applications, databases, computer hardware, network and email software packages, and communications and internet infrastructure as required for continued growth, and advise on improvements to technology and in training that would advance the BBA’s business objectives.
  • Oversee the payroll and benefits functions and implementation of policies and procedures and procedures concerning BBA staff and management.
  • Oversee risk management and legal activities including business insurance, agreements, contracts, leases and other legal documents.
  • Manage relationships with contractors, vendors and suppliers.
  • Serve as an active member of staff senior leadership team and regularly provide business advice and guidance on advancing the BBA and BBF’s objectives.

Qualifications

  • Bachelor’s degree in accounting, MBA preferred, or other comparable qualifications and experience
  • 5 or more years’ experience in financial management and accounting; very strong preference for experience in the nonprofit sector
  • Proven effectiveness leading team in finance and accounting and in working with boards and committees. Excellent verbal and written communications skills and team-oriented approach with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Demonstrated interest in strategic thinking and process improvements, as well as in coaching and mentoring colleagues.

The BBA expects all directors and managers to meet its standards of practice and performance as outlined below:

Leadership and Strategy Development

  • development as a manager and a leader, and willingness to take initiative to assume new responsibilities
  • ability to anticipate problems and develop and implement solutions
  • development and implementation of strategic goals to provide direction for the department/organization
  • good judgment, especially in dealings with volunteers and leadership
  • understanding of how diversity and inclusion contribute to organizational goals

Teamwork/ Project Management

  • integrity and high work standards
  • willingness to collaborate with and support others and share information, ideas and credit
  • effectiveness in building teams
  • effectiveness, accuracy and completeness of written work product
  • responsiveness and strength of follow through
  • internal reporting and budget management, including responsiveness to other departments

Developing People

  • coaching, mentoring and management of other staff
  • positive behavior, attitude, and actions, including punctuality, adaptability, accessibility, reliability and flexibility
  • self-awareness, sensitivity and respect of others

Interested candidates can submit a resume and cover letter to hr@bostonbar.org.

This job description is intended only to provide general guidance.  It is understood that the position may evolve over time, and that additional or different duties may be added at management’s discretion.  It is the policy of the BBA/F to review and update job descriptions annually however updates or revisions may occur within a given year as indicated.


Boston Bar Association/Boston Bar Foundation Digital Production Specialist

Fast-paced professional association of lawyers and its affiliated foundation seeks a team player ready to support overall marketing and promotion efforts.  The ideal person will be skilled in email marketing, digital design, content management systems, HTML and social media.  This is an ideal position for someone who wants to be part of a nimble team and learn new skills.

TITLE:                    Digital Production Specialist

DEPARTMENT:       Business Development

REPORTS TO:         Business Development Manager

SUMMARY:             Design, coordinate and produce digital content across various marketing channels in support of BBA’s goals and initiatives and provide assistance to implement web, database and software based marketing and promotion solutions

RESPONSIBITITIES:

  • Oversee email and digital newsletter distribution.
  • Produce, maintain and manage BBA/BBF/LRS websites and blogs, including: updates, creation of new pages, new navigation items, and on-line forms as needed.
  • Coordinate delivery of content through social media accounts.
  • Track, measure and report on performance metrics and analytics for websites, social media and email.
  • Create digital infographics, ads and other design projects as needed for electronic marketing.
  • Develop and maintain organizational structure for photos, news items, documents and other content
  • Assist with web-based projects and proposals.

SKILLS: 

  • Experience with: Content Management Systems (prefer Sitefinity, Wordpress), HTML/ CSS; and Adobe Creative Suite, Photoshop, Dreamweaver, and Adobe Acrobat. Working knowledge of Adobe In-Design preferred. Working knowledge of Google Analytics and AdWords preferred.  Experience creating and testing HTML email.  Experience with email marketing/automation applications such as Higher Logic, Constant Contact or Mail Chimp.
  • Project management, good written and oral communication, an interest in technology, and experience managing websites required.
  • College degree or equivalent experience required.

Interested candidates can submit a resume and cover letter to hr@bostonbar.org.


Benefits:

  • Paid vacation, sick, and personal leave
  • 401(k) retirement plan
  • Health insurance benefits
  • Dental insurance benefits
  • Life, AD&D and LTD insurance benefits

The Boston Bar Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.